Dec 29, 2020

Aquatic Program Coordinator in Palo Alto, Ca!

  • Greenmeadow Community Association
  • 303 Parkside Drive, Palo Alto, CA, USA
Full time Assistant Aquatics Director

Job Description

Aquatics Program Coordinator 

Greenmeadow Community Association - Palo Alto, Ca

Position Summary

Facilitate the operations of Greenmeadow Community Association and Pool through development, implementation, promotion and oversight of water safety education, fitness, recreation, certification and other programs for children, adults, and/or senior citizens. Coordinate the work of casual staff and volunteers. Promote and oversee aquatics, facilities, and special event programs. These tasks are illustrative only and may include other related duties.

Additional Information

This position has potential for full time employment with the right candidate. Part time and full time options are available. 

$22-26 Hourly + Benefits with full time employment

Essential Functions

Develops, implements, and oversees instructional and non-instructional programs, ensuring compliance with program safety rules and regulations. Plans, organizes, implements and evaluates programs. Schedules programs, facilities, and staffing and resolves routine problems.

Teaches all levels of water safety education programs, swim team, fitness programs, certification classes and other programs. Supervises and evaluates lessons and provides backup for Club Manager.

Oversees all aspects of our summer swim team and off season conditioning programs. 

Recruits, interviews, recommends hire, schedules, train and coordinates the work of casual employees, volunteers, and contractors. Provides input concerning performance evaluations of casual staff and provides input regarding casual staff performance related issues. Ensures adequate staffing for the safety of casual employees, volunteers and participants. Provides in-service training to casual employees and volunteers.

Provides administrative support including preparation of communications and correspondence; reviews for accuracy, provides data entry and processes time sheets.

Assists the Club Manager in overseeing the facility rental program; maintains the master calendar; markets and publicizes the program; schedules rentals and life guards for rentals. 

Coordinates, plans, organizes, and hosts special events.

Performs as lifeguard, instructor, and staffs the facility as needed.

Performs a variety of duties such as maintenance assistance of pool facility, water testing, general cleaning , opening / closing of pool facilities, staffing rentals, or rental setup and cleanup as needed.

Operates and drives a motor vehicle safely and legally.

Conforms with all safety rules and performs work is a safe manner.

Adheres to all GMCA policies.

Delivers excellent customer service to diverse audiences.

Maintains effective work relationships.

Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.

Qualifications and Requirements

Education and Experience

Minimum high school diploma or equivalent required; additional education preferred.

Two years relevant experience in aquatics operations as a Lifeguard or Instructor, including experience in an office applying business practices and procedures.  One year of post-secondary education may substitute for up to one year of experience

Previous lifeguarding and water safety teaching experience is required.

Previous coaching experience, both in recreational and competitive is required.

 Knowledge, Skills and Abilities

Knowledge of program implementation and program management for all levels of instruction, including water safety education, fitness and therapy classes, certification classes, and special events.

Thorough knowledge of safe aquatic practices and ability to recognize potentially hazardous situations and/or practices.

Excellent customer service skills, and the ability to interact with groups of all ages and skill levels.

Ability to make decisions in difficult situations, often under pressure.

Ability to communicate effectively, orally and in writing, to a variety of audiences.

Ability to independently plan, organize and complete work assignments.

Ability to effectively plan, lead and direct the work of casual employees and volunteers.

Perform in emergency situations and in a hectic environment.

Ability to travel among City worksites, off-site meetings and outreach presentations.

Special Requirements

Current certification in lifeguarding required.

Current certification in first aid required.

Current CPR/AED in Professional Rescuer and Healthcare Provider certification required.

Current certification in swimming instruction, coaching, and water safety required.

Lifeguarding Instructor certification must be obtained within 90 days.

Lifeguarding Instructor Trainer and Water Safety Instructor Trainer certifications must be obtained within 90 days of appointment.

Demonstrable commitment to promoting and enhancing diversity.

The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace.

This position has frequent schedule changes that include early mornings, late evenings and holiday shifts.

 Possession or ability to obtain a valid California Driver's License

Additional Information


This is a non-supervisory position. This position effectively leads and directs the work of casual staff and volunteers at GMCA. May act as a leadworker in the absence of the Club Manager.


In the performance of job duties, the employee is required to swim, dive, lift 60 pounds, bend, squat, reach, climb and crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Employee will be required to safely walk on wet deck surfaces in a hot, humid environment.


In the performance of job duties, the employee will operate tools and equipment commonly used at aquatic facilities such as pumps, motors, chemical controllers, and pool vacuum.  Office tools and/or equipment used: multi-line phone system; personal computer including word processing, spreadsheet, and database software; copy and fax machines; calculator.


In the performance of the job duties, the employee will work the majority of time in an outdoor swimming pool environment in and out of the water and is frequently exposed to a variety of water treatment and pool cleaning chemicals. The pool facility is usually busy and has a high volume of noise with interruptions. In addition, work is performed in an office environment under usual office working conditions.

How to Apply

Qualified applicants must submit their resumes, cover letter, and reference list to our Club Manager, Caleb Fenner ( through email..  Applications must be received by 5:00 PM on Wednesday, January 20, 2021. 

Apply Now