Sep 21, 2022

Administrative Assistant

  • Pacific Swimming
  • Remote (Bay Area, CA, USA)
Part time Other

Job Description

Pacific Swimming, the third largest of USA Swimming's 59 regional associations, is made up of 100 swim clubs and more than 14,000 swimmers. Our mission is to inspire a passion for swimming and while making a difference in the lives of our members. Our membership is centered around California's San Francisco Bay Area, but our territory also includes the coastal counties of Northern California from Monterey to the Oregon border, the Stockton-Modesto area of California's Central Valley, and the Reno-Carson City-Lake Tahoe area on the California-Nevada border.


Position Summary:

The Administrative Assistant works collaboratively with all the staff to support the mission of Pacific Swimming and represents its values when interacting with members and the community. This position is key in supporting the efficient and smooth day-to-day operations of the organization.


Key responsibilities:

  1. Administrative Support

  • Provide support to the staff and organization, including scheduling meetings, phone calls, travel arrangements, and assisting with event coordination

  • General administrative duties such as preparing routine correspondence and communications, managing mailings, customer service, preparing documents and reports, and maintaining appropriate filing systems

  • Providing support to the board of directors, including managing meeting calendar and distributing board materials

  • Organizing group travel arrangements for up to 100 people

Skills and Requirements

  • Outstanding verbal and written communication skills

  • Great customer service skills

  • Ability to handle multiple tasks, projects and priorities effectively and professionally

  • Proficiency in Office Suite (Word, Excel, Powerpoint) and Google Workspace

  • Reside in the area of membership

  • Flexible working hours, may include some evenings and weekends

  • 2 years of work experience, experience with local swim community may be given preference

  • Moderate lifting (25 lbs), walking short distances and addressing a group in public may be required on an occasional basis

  • Must be a non athlete member of USA Swimming


This job description is not intended to be and should not be construed as an all-inclusive list of the responsibilities, skills, efforts or working conditions associated with the position of Administrative Assistant.

Location: Primarily Remote, will require less than 10 times per year in person meetings

FLSA Classification: Part Time, Non-Exempt

Position Reports to: Administrative Director

Wage Range: $18.50-20.50 per hour, depending on experience

Application process: Email  with cover letter and resume


Pacific Swimming is an equal opportunity employer.

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